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Privacy Policy

Table of Contents

  1. Collection of Member and Personal Information
  2. Strict Confidentiality and Purpose of Processing
  3. Non-Disclosure to Employer/College Management
  4. Data Retention and Security Safeguards
  5. Canadian Privacy Rights (PIPEDA Compliance)
  6. Cookies and Data Analytics
  7. Changes and Amendments
  8. Acceptance of this Policy
  9. Contacting us

Last updated: May 20, 2026

Ontario Public Service Employees Union (OPSEU) Local 558 (“Local 558”, “we”, “us” or “our”) is committed to protecting the privacy and confidentiality of our members, stewards, and website visitors. This privacy policy (“Policy”) describes the types of information we may collect from you or that you may provide (“Personal Information”) on the opseu558.org website (“Website” or “Service”) and our practices for collecting, using, maintaining, protecting, and disclosing that information.

By accessing and using the Website, you acknowledge that you have read, understood, and agree to be bound by the terms of this Policy. This Policy applies strictly to the digital operations of Local 558 and does not govern the independent privacy practices of Centennial College or the broader provincial OPSEU/SEFPO organization.

1. Collection of Member and Personal Information

You can explore the informational resources of the Website without revealing your identity or any personal information.

However, if you choose to interact with certain features—such as contacting a steward, requesting representation, submitting workload details, or filling out a local inquiry form—you may be asked to voluntarily provide personal coordinates. This information may include:

Contact Information: Your name, personal email address, and phone number.

Professional and Employment Details: Your department, faculty classification, employee status (full-time or partial-load), and any relevant collective agreement details necessary to assist you.

Grievance and Consultation Data: Any specific text, workplace incident descriptions, or context you choose to securely submit to a steward for review.

2. Strict Confidentiality and Purpose of Processing

Local 558 acts as a data controller for information submitted through this Website. Any personal data or workplace details you share are treated with strict union-steward confidentiality. We process this information strictly for the following purposes:

To evaluate workplace inquiries and provide steward representation under the Collective Agreement.

To communicate vital union business, local updates, meeting notifications, and administrative notices to our membership.

To defend member rights, enforce policies, and respond directly to your requests for assistance.

3. Non-Disclosure to Employer/College Management

We maintain a strict boundary between union operations and employer operations. No personal information, inquiry logs, or communication data submitted through this website will ever be sold, rented, or shared with Centennial College management, human resources, or external third parties for commercial purposes.

Information is only shared internally among elected Local 558 stewards or escalated to provincial OPSEU/SEFPO staff when explicitly required to advance a formal grievance, workload challenge, or legal representation on your behalf. We may disclose information externally only when explicitly required by law or a formal subpoena.

4. Data Retention and Security Safeguards

e maintain administrative, technical, and physical safeguards designed to protect your personal labor information from unauthorized access, loss, or disclosure. Inquiries and consultation histories are stored securely and retained only for as long as necessary to fulfill our duty of fair representation, track ongoing workplace patterns, or comply with union record-retention obligations.

5. Canadian Privacy Rights (PIPEDA Compliance)

Local 558 respects the core principles of the Personal Information Protection and Electronic Documents Act (PIPEDA). As a member, you maintain the following rights regarding any data we hold about you:

  • The right to request access to your recorded personal data.
  • The right to correct or update inaccuracies in your contact files.
  • The right to request the deletion of your personal coordinates, subject to our statutory requirements to maintain accurate member representation records.

 

6. Cookies and Data Analytics

To optimize the functionality of our website—such as securing member portals or preserving text layouts—our site may utilize basic, functional cookies. We may also use basic, privacy-compliant analytical scripts to track macro traffic trends (such as determining which FAQ pages are viewed most frequently). These analytics tools compile aggregate statistics only and do not harvest, track, or isolate the personal identities of individual members browsing the site.

7. Changes and Amendments

The Local 558 Executive reserves the right to modify this Policy at any time at our discretion to reflect changes in our digital infrastructure or local operations. When changes occur, we will update the “Last updated” timestamp at the top of this page. Your continued use of the platform following an update implies your structural acceptance of the revised privacy terms.

8. Acceptance of this Policy

You acknowledge that you have read this Policy and agree to all its terms and conditions. By accessing the Website and voluntarily communicating with our stewards via online forms, you consent to the handling of your data as described in this document.

9. Contacting us

If you have any questions, concerns, or complaints regarding this Policy, or if you wish to formally review or update the personal information we maintain, please contact the Local 558 Executive through our live contact page:

Web: https://opseu558.org/contact-us/

Data Access Requests: Submit a data access request

This document was last updated on May 20, 2026.